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Document Management Software |
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Electronic Document Management Software - FAQ We have electronic files such as Word documents & emails stored at various sites across the UK, can data be stored in a single location & accessed from more than one site simultaneously? Using simple electronic document management indexing all documents can be stored centrally & accessed from any location instantly. Security & privileges can be set up to restrict access if required. We have various sizes of documents & many are in poor condition - can these be scanned? Our range of scanners are specifically designed to handle all conditions of documents. We could arrange a brief meeting to demonstrate this with your own files. We wanted to outsource the scanning because we haven't the time to scan internally? Outsourcing or bureau services tend to be expensive & you can lose control of how the documents are indexed. Our scanners operate at a minimum of 40 pages per minute so it doesn't take long to input files. The time saved in retrieving documents will easily outweigh the time required to input data. We are a small company with a relatively small requirement, are your electronic document management systems likely to be cost prohibitive? Many small companies, even sole traders, have found our document management systems very cost effective. Give us a call & we'll give an indication of what is available. We have our own core business software - can scanned images be linked to this? We can link our electronic document management software systems with any program using a Windows front end. Can we search for a specific word or phrase on a document? Using OCR (Optical Character Recognition) you can do precisely this - a very useful tool. Can this type of document management systems equipment be leased? Most of our clients lease the solution provided. This means that there is no lengthy 'pay back' period & you can start saving immediately.
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